Executive Admin Assistant

Executive Administrative Assistant

The Executive Administrative Assistant provides high-level executive administrative support to the Executive Directors within the Division of Enrollment Services. This role ensures efficient operations by managing executive calendars, coordinating communications, performing accounting tasks, and serving as a key point of contact for internal and external stakeholders.

• Executive Support (Assistant Vice Provost/Dean of Admission & Executive Director of Student Financial Services) – 20% Provides comprehensive administrative support, including scheduling, correspondence, document preparation, and handling confidential matters.
• Calendar Management – 15% Manages executive calendars by coordinating appointments, prioritizing urgent and sensitive requests, and ensuring appropriate scheduling flow.
• Executive Support (Executive Directors of University Registrar & International Services) – 5% Delivers administrative support to additional executive leaders as assigned.
• Administrative Communications – 10% Drafts, edits, and prepares emails, memos, and communications on behalf of the executives.
• Accounting Duties – 10% Prepares, manages, and submits expense reports and supports other accounting-related tasks.
• Meeting & Event Coordination – 10% Organizes meetings by scheduling, sending reminders, preparing materials, and coordinating event support as needed.
• Visitor Reception – 5% Welcomes visitors, determines the nature of their visit, and directs them appropriately.
• Research & Follow-Up – 5% Conducts research and responds to inquiries requiring detailed information and follow-up.
• Internal & External Communication – 10% Facilitates clear communication across departments and with external community partners to support administrative initiatives.
• Telephone Support – 5% Answers and directs phone calls in a courteous and professional manner.
• Executive Visitor Coordination – 5% Welcomes and guides visitors specifically seeking the Executive Directors.

• Bachelor's degree required.
• Minimum 3 years of experience providing administrative and accounting support to executive-level leaders, preferably in higher education.

• Strong attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.
• Strong problem‑solving capabilities.
• Expert proficiency in Microsoft Outlook and strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to thrive in a fast‑paced, constantly changing environment.
• Strong computer and organizational skills.

• Pay Rate: $25.00 per hour (paid weekly)
• Schedule: Monday–Friday, 37.5‑hour workweek
• Hours: 8:30 AM – 5:00 PM (includes a 60‑minute lunch)
• Start Date: As soon as possible
• Work Location: Dallas, Texas 75205

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.