Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant in Dallas, Texas, to support construction materials testing projects in a Contract to permanent position. This role requires strong organizational skills to handle document control, prepare reports, and manage customer communications effectively. The ideal candidate will thrive in a fast-paced environment and ensure seamless coordination of project activities.

Responsibilities:

- Answer incoming calls and coordinate the dispatch of technicians to designated locations within specified time frames.

- Organize and maintain project documentation in compliance with established standards and requirements.

- Input and verify billing information to ensure alignment with contractual agreements.

- Prepare and finalize reports, letters, and proposals in accordance with company standards.

- Support project delivery by monitoring cost, schedule, quality, and contract information across multiple assignments.

- Serve as the primary liaison for customers and project stakeholders, addressing concerns and escalating issues as necessary.

- Assist with administrative tasks such as data entry and word processing to support team operations.

- Edit and format reports and proposals for accuracy, clarity, and compliance with organizational guidelines.

- Manage multiple deadlines effectively while maintaining filing systems and project records.

- Perform additional duties as assigned to contribute to overall team success. Requirements - Proficiency in answering inbound calls and providing exceptional customer service.

- Strong data entry skills with attention to detail and accuracy.

- Experience with email correspondence and scheduling appointments.

- Knowledge of Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word.

- Familiarity with dispatching and scheduling processes in settings that require attention to detail.

- Prior experience in the construction industry or related fields is preferred.

- Excellent organizational skills and ability to manage multiple priorities.

- High level of computer literacy and proficiency in administrative tasks. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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