Secretary; OA

Position: Secretary (OA)
The Primary Purpose of the Position is:
To serve as the principal office assistant, performing various administrative and clerical duties in support of the Chief of Staff, Deputy Chief of Staff as necessary,

The Organizational Location of the Position is:
Office of the Chief of Staff, VA North Texas Health Care System

Duties:

* Establishes and updates tracker systems/files for various documents and/or programs.

* Develops, establishes updates and maintains office procedures and records/files of various types

* Develops standard or form letters for responding to inquiries and requests for information.

* Independently notes and follows up on commitments made at meetings and conferences by staff members.

* Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, minutes, and other documents from information obtained from the staff, files, meetings, and other sources.

* Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.

* Knowledge of concepts of grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports.

* Uses word processing software to create., copy, edit, store, retrieve., and print forms, memos, and letters.

* Independently plans and performs complex office automation duties requiring different approaches and methods

* Transmits and receives documents and messages electronically using personal computers

* Knowledge of VA protocol necessary for the many official visits by military, congressional, state and local government dignitaries.

* Knowledge of the Chief of Staff views and the Health Care System Services, functions, and programs to personally handles many matters

* Assists Services' clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases

* Independently consolidates and finalizes. information for various reports in accordance with established reporting procedures and informs supervisor of important matters and deadlines.

Placement Policy:
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Work Schedule:

M-F 8:00AM-4:30PM

Telework:
This position may be authorized for adhoc telework. Telework eligibility will be discussed during the interview process.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary (OA)/PD037240

Relocation/Recruitment

Incentives:

Not Approved

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized