Sr Administrative Assistant II, Office of Engagement & Excellence, Surgery

Overview

Job Description - Sr Administrative Assistant II, Office of Engagement & Excellence, Surgery (923078)

Sr Administrative Assistant II, Office of Engagement & Excellence, Surgery - (923078)

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery. This role provides administrative support to the Department of Surgery's Central Administration Leadership team as well as departmental programs. Responsibilities include managing the department’s travel review and approval process, providing moderately complex administrative support for department leadership.

May assist with overflow work from administrative peers within the department. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. Compose and process repetitive and non-repetitive documents in accordance with established procedures. Organize office procedures to ensure effective operation. Process financial transactions following institutional policies and procedures.

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

• Detail oriented
• Organized
• Multi-tasker in fast-paced environment

May perform some or all of the following:

• Receive guests in office suite
• Managing and coordinating the department’s travel review and approvals process
• Provides moderately complex administrative skills for division faculty.
• Schedules and organizes activities such as meetings, conferences, and department events: prepare agendas, presentations, take minutes and arrange catering, as needed.
• Organize and coordinate travel logistics for faculty and visiting professors.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Coordinates expense reimbursement and expense tracking.
• Processes purchasing transactions following institutional policies and procedures
• Communication:
  Draft and prepare official documents, memos, presentations, and reports.

• Maintain Faculty Curriculum Vitae, licensures and recredentialing
• Determines work priorities and monitors progress toward work deadlines
• Acts as department liaison with other departments and agencies

• Education
  High School Graduate or equivalent.
• Experience
  4 years related work experience or may consider higher completed education in lieu of experience.

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017. The University of Texas Southwestern Medical Center, 5323 Harry Hines Blvd., Dallas, Texas 75390. Phone