Administrative Assistant

Please attach your most recent resume with up to date contact information.

Dynamic Systems Inc. is a national turnkey mechanical and process construction firm that offers preconstruction and construction services while specializing in the installation, service, and maintenance of HVAC, plumbing and process systems.

Clients include major firms in biopharmaceutical, semiconductor firms, healthcare, hospitality, and commercial sectors. DSI has regional offices in Atlanta, Austin, Fort Worth, Houston, Lubbock, Poughkeepsie, Salt Lake City, and San Antonio.

We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines.

• Support field workers with badging process. Downloading app, registering, completing safety video/test, uploading drug screen
• Pick up badges from field construction offices and deliver to site
• Scan, save and file jobsite safety documents
• Submit labor reports to General Contractor (monthly) for safety and insurance tracking
• Assist site PMs with document management and submittal/RFI tracking and logging
• Data entry for jobsite accounting
• Track and order supplies for jobsite trailer
• Scan, save and submit shipping tickets to purchasing

• Competitive Salary ($45k - $50K+)
• Life & Disability Insurance
• Retirement Benefits / 401k Matching
• Paid Time Off
• Holidays
• Employee Assistance Program

• Strong work ethic and a “can‑do” attitude.
• At least 3+ years of previous experience in office administration.
• Excellent listening skills and strong communication skills.
• Ability to identify and resolve complex issues and work in a fast‑paced environment.
• Ability to work both as a team player and independently.
• Proficient computer skills in Microsoft Office Suite.
• Excellent planning and organizational skills.
• Regular attendance Monday - Friday.

Dynamic Systems, Inc. is an equal opportunity employer regardless of race, creed, color, gender, age, religion, disabilities, national origin or veteran status.