Accounts Payable Specialist

Role Summary

Acts as the onshore execution anchor for AP processes including mailroom operations, scanning/indexing, check printing, vendor interactions, and critical back‑office tasks. Works closely with the offshore team to ensure timely document flow and SLA adherence.

• Manage physical mailroom activities: invoice receipt, sorting, scanning, indexing.
• Perform image quality checks and ensure timely upload into workflow systems.
• Handle check printing, check inventory management, and secure storage.
• Coordinate with vendors, business approvers, and internal client teams.
• Support exception handling, urgent processing, and escalations.
• Provide onsite assistance during transition, KT sessions, audits, and compliance checks.
• Ensure adherence to process controls, documentation, and process protocols.

• 2–5 years AP / mailroom / back‑office experience in corporate or shared service setting.
• Familiarity with scanning hardware, indexing tools, and AP workflows.
• Strong communication and coordination skills with cross‑functional teams.
• Detail‑oriented with experience in controlled processes (e.g., check handling).
• Comfortable working in a physical/onsite operations environment.
• Detail Oriented, Strong Communication and Collaboration Skills (written/verbal), Ability to Research and Problem Solve, Strong Organizational and Time Management Skills
• Familiarity with Tax Reporting (1099, 1042/Foreign review, Tax Notices)