Senior Administrative Assistant

Executive Support

* Manage complex calendars for senior executives, coordinating internal and external meetings across multiple time zones.

* Prioritize and manage incoming communications, including monitoring email correspondence and identifying items requiring executive attention.

* Coordinate and schedule meetings, conference calls, and virtual events, ensuring all logistics and materials are prepared in advance.

* Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.

* Prepare meeting materials, agendas, and briefing documents as needed.

* Serve as a key point of contact for internal teams, clients, and external stakeholders.

Expense Reporting

* Prepare and submit expense reports in a timely and accurate manner.

* Track and reconcile receipts, travel expenses, and other executive expenditures in accordance with company policies.

* Assist with administrative reporting and documentation as required.

Independent Problem Solving

* Anticipate administrative needs and proactively address scheduling conflicts, travel adjustments, or logistical issues.

* Exercise sound judgment and discretion when handling confidential information and executive matters.

* Identify opportunities to improve administrative processes and support operational efficiency.

* Manage competing priorities while maintaining a high level of professionalism and attention to detail.

Communication

* Assist in handling internal communications with brokers, ensuring they're well-informed about various updates such as research reports, event updates, new team members, cross-selling success stories, client updates, and industry-specific information.

* Coordinate frequent internal market update calls and touchpoints with brokers and wider platform.