Executive Assistant

Description

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients’ problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the growing TAX team. This important position will be based in the Dallas office. It requires a hybrid schedule, and the standard working hours are 8:30 am – 5:30 pm.

• Coordinate Managing Directors’ calendars through Outlook to ensure optimal time management and prioritization of high-level engagements and strategic meetings.
• Submit expense reports through Concur and reconcile corporate credit card statements.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, ensuring streamlined communication and proactive dissemination of pertinent information and updates.
• Research, prioritize, and follow up on emerging issues and concerns, providing actionable recommendations.
• Facilitate seamless communication and collaboration between internal teams and external stakeholders, providing guidance to support personnel and ensuring alignment with organizational goals.
• Schedule and organize meetings, conference calls, events, and other departmental activities.
• Coordinate travel plans, hotels, and car service. Manage the planning and coordination of complex travel itineraries, including travel, hotels and executive transportation.
• Provide general administrative support, including handling sensitive and confidential files, binding, answering phones, and project-specific initiatives.
• Represent the executive office by welcoming clients and visitors, ensuring a professional and polished first impression.
• Assist with departmental projects and initiatives as needed and perform other work-related duties as assigned.
• Handle sensitive and confidential information with discretion and professionalism, maintaining trust and integrity at all times.
• Offer guidance and support to the executive assistant team to develop their skills and abilities, and assist with requests as needed.

• A Bachelor’s Degree in a relevant field of study (degree in a business-related field a plus) is preferred.
• 5+ years of Executive Assistant experience in consulting, professional services, accounting, or a law firm.
• Comfortable with completing expense reports through Concur, invoicing and reconciliation of credit card statements.
• Highly proficient with Microsoft Office Suite.
• Understand the importance of strict confidentiality of internal and client information.
• Ability and desire to learn and develop new skills.
• Excellent oral and written communication skills.
• Impeccable attention to detail, self-review and strong follow-up skills.
• Demonstrates ownership and accuracy of work product.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt and reliable service.
• A self-starter who can multi-task and support multiple people with varied personalities.
• Ability to work independently, as well as on a team, in a fast-paced environment.
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached/desire and capacity for growth/positive teaming attitude.
• Flexibility to work additional hours as required in the office and remotely.

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new…