Workforce Operations Coordinator

Workforce Coordinator

This role serves as a central point of coordination for workforce documentation, resource tracking, access requests, and operational processes. The position supports efficient onboarding and ensures smooth day-to-day team operations.

• Maintain and update job descriptions, ensuring accuracy and alignment with internal standards while facilitating approval workflows
• Partner with internal stakeholders to support job postings and related processes
• Manage incoming resumes and coordinate structured, timely feedback
• Support monthly review cycles for contractor or resource extensions
• Maintain organizational rosters, distribution lists, and resource tracking tools
• Administer and manage roles within workforce or project management systems
• Send regular timesheet reminders and maintain tracking for non-employee resources
• Coordinate onboarding activities, including pre-start readiness, tracking, and access requests (systems, tools, facilities)
• Ensure onboarding materials and processes are current and consistently applied
• Maintain internal documentation repositories, ensuring content is organized, up to date, and easily accessible
• Attend team and operational meetings to capture concise notes, document key decisions, and track action items
• Distribute meeting summaries and follow up on outstanding tasks to ensure accountability
• Generate and distribute reports on overdue timesheets and follow up to resolve discrepancies
• Review and approve timesheets as needed to ensure accurate recordkeeping
• Maintain financial and operational documentation aligned with organizational structure
• Assist with scheduling and coordination of meetings or shared resources as needed
• Provide general operational support to ensure effective team functionality

• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail with a process-driven mindset
• Ability to work independently and handle sensitive information with discretion
• Collaborative and proactive approach to problem-solving
• Proficiency in Microsoft Office or similar productivity tools
• Demonstrated follow-through and accountability

This team operates in a fast-paced, collaborative environment focused on delivering high-quality results. Ideal candidates are proactive, adaptable, and able to contribute quickly while working effectively within a team-oriented, results-driven culture.