Executive Assistant

Who is Trace3?

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.  

Ready to discover the possibilities that live in technology?

Come Join Us!

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the "big picture." We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The "Stuff" it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it's due and demonstrate transparency. We "bring the weather" by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures - not just their success. We appreciate the individuality of the people around us.

JOB SUMMARY:

The Executive Assistant provides high-level administrative and strategic support to C-suite executives and senior leadership. This role serves as a trusted partner and gatekeeper, ensuring seamless day-to-day operations through proactive calendar management, executive communications, travel coordination, and confidential information handling. The Executive Assistant anticipates leadership needs, facilitates clear communication across teams, and supports cross-functional initiatives while maintaining the highest standards of professionalism and discretion.

In addition, this role plays a key part in planning and executing executive-level meetings and company events, contributing to efficient processes and strong stakeholder relationships across the organization.

SUMMARY OF

ESSENTIAL JOB FUNCTIONS:

* Provide comprehensive administrative support to C-suite executives and senior leadership, including complex calendar management, meeting coordination, expense reports, and travel arrangements.

* Prepare executive communications, presentations, and reports with a high degree of accuracy and professionalism.

* Serve as a trusted gatekeeper and liaison between executives and internal/external stakeholders.

* Anticipate executive's needs, support prioritization, and proactively address challenges to ensure alignment with business objectives.

* Track action items, deadlines, and follow-ups from executive meetings to ensure timely execution and accountability.

* Manage confidential and sensitive information with the utmost discretion and integrity.

* Establish, document, and maintain administrative best practices, processes and standards across the team.

* Coordinate and support executive-level events such as Board meetings, Company Kick-Off, Evolve and other leadership retreats and stakeholder engagements; partner with Field Marketing and other teams to support events as needed

* Build and maintain strong relationships with key stakeholders at all levels of the organizational to facilitate collaboration and effective communication.

* Facilitate clear and timely communication between executives and their teams, including representing executives in meetings…