Executive Assistant

Executive Assistant

Build Your Future with AG&E

AG&E Associates is expanding rapidly, and we are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO.

This is an exciting opportunity to become a trusted partner to the Chief Executive Officer, providing high-level administrative support, strategic enablement, enterprise-level operations, coordination and leadership support within a leading engineering firm. This role acts as an extension of the CEO - ensuring priorities are coordinated, communications are aligned, and execution is seamless across internal and external stakeholders.

Who We Are

AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have grown to 350+ employees across 9 U.S. offices, with additional locations in Brazil and India. We are known for technical excellence, collaboration, and commitment to high-quality client solutions.

Sectors We Operate In:

• Mission Critical and Data Centers
• Aviation
• Advanced Manufacturing

What You Will Do

• Manage complex, high-priority calendars, schedule meetings, and resolve conflicts.
• Act as the primary point of contact, screening calls, managing emails, and drafting correspondence.
• Organize detailed, multi-city domestic and international travel, including flights, hotels, and transportation.
• Coordinate and organize stakeholder meetings, taking minutes, creating agendas, and preparing presentations and reports.
• Maintain strict discretion with sensitive company, financial, and personnel information.
• Act as a strategic barometer for the CEO by maintaining awareness of organizational priorities, risks, and sensitivities, ensuring the CEO remains informed of key commitments, decisions, and follow-ups.
• Maintain strong awareness of organizational dynamics, risks, and opportunities to anticipate needs and proactively address issues.
• Serve as a trusted gatekeeper and connective bridge for the CEO, facilitating seamless communication while maintaining credibility, trust, and executive presence.
• Demonstrate AG&E's core values and sound judgment with internal or external contacts and stakeholders.

What You Bring

• 5+ years of progressive executive administrative experience or senior executive support experience, with significant time supporting C-suite or CEO level leaders.
• Four-year college degree or equivalent experience require (Business Administration, Communications, or a related field preferred).
• Experience with calendar management and travel booking platforms.
• Excellent interpersonal and verbal/written communication skills.
• Strong commitment to detail with excellent organization and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Office 365, etc.)
• Excellent leadership, time management, and resourceful problem-solving skills.
• Strong attention to detail with the ability to identify issues early and deliver under tight deadlines.
• High level of discretion and professionalism in handling confidential information.

Why Join AG&E

At AG&E, you'll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands-on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.

Benefits include:

• Medical, dental, vision, life, AD&D, disability, and voluntary benefits
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Paid time off and paid holidays
• 401(k) retirement savings plan with company match
• Employee Assistance Program

Apply Today

Join AG&E and help shape the future of structural engineering.