Executive Assistant

Executive Assistant

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

4/30/2026

Location:

Inspired Vision Academy Secondary

Additional Information:
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TITLE:

Executive Assistant DUTY DAYS: 224 days

QUALIFICATIONS:

High School diploma, some college preferred, secretarial and computer

Skills

REPORTS TO:

Campus Principal

JOB GOAL:
To assist the Campus Principal in creating an efficient office

PAY GRADE: EA Scale FLSA:
Non-Exempt

PERFORMANCE RESPONSIBILITIES:

1. Demonstrates competence and aptitude for assigned responsibilities

2. Above average proficiency in typing

3. Performs assignments on own initiative

4. Attends all staff meeting and takes minutes that will be typed and filed

5. Attends and Serves on the Campus Improvement Committee as the secretary

6. Upon request, calls for reference checks on prospective new hires

7. Submits all purchase orders for the Campus Principal according to district policies

8. Distributes centralized copy materials when needed

9. Maintains a calendar of student activities

10. Good communication skills with all the staff on the campus, parents, and administrators

11. Answers and screens the Campus Principal's phone

12. Serves as office receptionist by welcoming visitors and arranging for their comfort

13. Able to maintain confidentiality on all matters conducted in the Campus Principal's office

14. Schedules appointments for the Campus Principal and up-dated reminders

15. Demonstrates proficient computer/word processor skills

16. Responsible to see that the office is run efficiently and in a business-like manner

17. Maintains accurate financial records regarding the Campus Principal's fund-raising and/or Principal's Fund

18. Counts all money turned into the principal's office, lists it on the proper form, and turns it into the

appropriate campus person in charge of deposits

19. Assists the Campus Principal in assuring a smooth, efficient operation in working with students and staff

20. Shares in the responsibility for the educational mission of the school

21. Serves personal secretary to the principal

22. Notifies and invites special guests to graduation ceremony

23. Assists in supervising and training student office workers

24. Maintains a regular filing system and processes incoming correspondence

25. Assists in the inventorying and ordering of office supplies

26. Arranges for the hospitality of visitors on parent/teacher conference days

27. Works with the principal in coordinating building requisitions sent to the business office

28. Assists in monitoring of budget line items as requested by the Campus Principal

29. Attends any professional growth seminars that are required by the Campus Principal

30. Assists the Athletic Coordinator and Vice-Principals with any other duties upon request

31. Performs such other duties as assigned by the Campus Principal

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hour; occasional district wide and statewide travel

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all

responsible and duties that may be assigned or skills that may be required.