Executive Assistant, PDS

Position Overview

Executive Assistant to support senior leadership in the South Central Region. The role involves managing calendars, travel, correspondence, meeting coordination, expense reports, and special projects, ensuring smooth operations for a high‑performing team.

• Manage complex calendars for senior executives across time zones, proactively resolving scheduling conflicts.
• Coordinate domestic & international travel, prepare itineraries, and manage last‑minute changes.
• Draft, edit, & proofread executive correspondence, serving as liaison with stakeholders.
• Prepare presentations, reports, and meeting materials to support decision‑making.
• Capture and distribute meeting notes & action items with discretion.
• Support special projects and strategic initiatives, coordinating events and tracking deadlines.
• Process and reconcile expense reports using People Soft or similar tools.

• 5+ years of experience supporting C‑suite or senior executive leaders.
• Prior experience in a corporate or professional services environment preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with expense management platforms (e.g., People Soft/Concur).
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive & confidential matters with professionalism.
• Proactive, self‑directed, and able to anticipate executive needs.
• Flexible and adaptable in a fast‑paced environment.

• Executive presence and ability to represent leadership positively.
• Comfort managing multiple priorities without loss of detail.
• Team‑first mindset with collaborative solutions‑oriented approach.

Estimated 60,000.00 – 85,000.00 USD per year.

On‑site – Dallas, TX.

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental & vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.

• Position does not provide visa sponsorship; candidates must be authorized to work in the United States.
• Position subject to background check for crimes related to duties.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities.