Board Administrator​/Executive Assistant

Are you interested in building a career that makes a difference and creates a legacy? Parker University, the fourth-fastest growing college in Texas and the fastest-growing college in Dallas, is currently searching for a Board Administrator /Executive Assistant to join our rapidly expanding team! We are seeking individuals who desire to use their unique skills to innovate and make an impact.

The Board Administrator /Executive Assistant provides high-level executive administrative and governance support with primary responsibility for coordinating Board of Trustees (BOT) operations, committee activities, executive meetings, and related governance documentation. Serves as a key administrative partner to the President's Office ensuring effective coordination of board and executive-level activities. Serves as backup support for executive assistant to the President and provides executive administrative support to assigned Cabinet members as needed.

Serves as a professional representative of the President's Office and regularly interacts with trustees, executive leadership, faculty, staff, students, and external stakeholders.

WHAT YOU WILL BE DOING:

Responsibilities include, but are not limited to:

• Coordinates and supports Board of Trustees (BOT) and BOT committee meetings, including scheduling, meeting logistics, travel arrangements, accommodations, meeting space, food service, and preparation of meeting materials.
• Prepares, organizes, distributes, and maintains board books, agendas, committee materials, resolutions, presentations, and other governance-related documentation.
• Drafts and maintains accurate meeting minutes for Board of Trustees meetings, committee meetings, executive meetings, and other assigned meetings.
• Tracks BOT and committee action items, follows up with responsible parties, and maintains documentation of progress and completion.
• Maintains official BOT records, governance files, legal documentation, and confidential institutional records in accordance with university practices.
• Serves as backup support for President's Office operations and executive administrative functions, as needed and at the direction of the President.
• Provides executive administrative support to assigned Cabinet members, including calendar management, meeting coordination, travel arrangements, and expense reporting as needed.
• Assists with executive communications, correspondence, reports, presentations, and special projects requiring a high degree of professionalism and confidentiality.
• Provides exceptional customer service to trustees, executive leadership, faculty, staff, students, and external guests.
• Travels to BOT meetings and related events, as needed, to provide on-site administrative and meeting support.
• Maintains accurate budget-related records and assists with administrative tracking and reporting as assigned.
• Responsibilities may shift based on operational needs and at the discretion of the President.
• Performs other duties and special projects as assigned.

WHAT YOU WILL NEED:

EDUCATION/EXPERTISE:

• Bachelor's degree or equivalent combination of education and experience required.
• Minimum of 5-8 years of experience supporting senior executives or executive leadership teams. Higher education experience preferred.
• Minimum of two (2) years of experience supporting boards of directors, boards of trustees, or executive governance functions required.
• Paralegal certification or other professional certification preferred.

JOB REQUIREMENTS/SKILL/ETC:

• Exceptional professionalism, interpersonal, and customer service skills.
• Strong organizational, administrative, verbal, and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office and related business applications.
• Position requires regular on-campus presence to support executive operations, Board of Trustees activities, and customer service needs.
• Evening and occasional weekend work, as well as travel for Board of Trustees meetings and events, may be required.

PHYSICAL REQUIREMENTS:

• Visual acuity to use a keyboard…