Executive Assistant

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected and safe and improve the lives of design and construction professionals everywhere.

About the Role:

As part of a team of administrative professionals, the Executive Assistant delivers a consistent and reliable level of service, with the goal of increasing productivity and efficiency within the executive office.

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions:

* Supercharges the effectiveness of the executive(s) through prioritization, goal alignment & reporting, communication, and the completion of priority items.

* Support up to three Executives of the leadership team simultaneously

* Protects each Executive's time through strategic and proactive calendar ownership & management.

* Establishes effective calendar & meeting processes, vetting a variety of meeting requests, ensuring each Executive is prepared for meetings and events.

* Identifies ways to expand Executive impact through communications, meetings, events, etc.

* Manages each Executive's Inbox, if requested.

* Manages the administration and execution of select meetings and events including all logistics and the development of agendas, coordination on presentations, taking adequate notes and post-meeting follow-ups as needed.

* Owns the end-to-end cycle of expense report processing & approvals.

* Makes domestic & international travel arrangements & itineraries including flights, hotels, car services and other needs as required.

* Works closely with the EA to the CEO/Director of Executive Administration, as well as cross-functional teams on a variety of activities and projects, communications, meetings, event planning, and office logistics.

* Partners with the other EAs to influence, implement and deliver a consistent and reliable level of service, with the goal of increasing executive productivity and efficiency as the business scales.

* Provides ad-hoc support to other executive leaders as needed.

* Makes purchases for individuals and teams, including employee recognition & gifts.

* May be required to backup support to the Facilities lead in the Dallas office, with a focus on employee experience and culture-building.

* Facilitates execution of key corporate documents, including coordinating signatures, routing for approvals, and tracking completion for executive, legal, tax and compliance needs.

* Gathers organizes and submits required information and documentation for business applications, renewals, audits and other corporate processes in partnership with cross-functional teams.

* Provides occasional support to other members of management including Directs to the three primary Executives, including preparing materials, gathering information and coordinating logistics for high-priority initiatives.

* Provides support for other EAs as needed (covering while other EAs are out of the office).

About You:

* Collaborative, with the ability to build and maintain effective professional relationships, with a focus on maturity, integrity, confidentiality, proactive communication and resiliency.

* Strong communication skills, verbal and written, as well as keen observational and active listening skills.

* High level of organization, responsiveness, customer service skills, good judgement, ability to manage multiple, concurrent tasks and a broad understanding of business concepts.

* Ability to apply EQ to decision-making, critical thinking and problem-solving.

* Quickly determine and implement best practices, processes and systems.

* High degree of flexibility with the ability to take on a wide range of responsibilities.

* Curiosity and a learning mindset to support continuous growth both personally and for the business.

* A strategic mindset - ability to take detailed work into the big picture, as well as evaluate what is urgent versus important, while reacting appropriately.

* Keen observational and active listening skills.

* Ability to adapt work and communication style based on your audience.

* Demonstrates understanding of company…