Sr Administrative Assistant, Perioperative Services

Job Description - Sr Administrative Assistant, Perioperative Services (940706)

The Department of Perioperative Services is recruiting for a Senior Administrative Assistant to provide support to the Chief CRNA, Assistant Chief CRNA, and anesthesia staff.

• Interacts with hospital executive leadership frequently, requiring a high level of professionalism.
• Provides excellent customer service in-person and by phone, ensuring responsive communication with staff, physicians, and the public.
• Manages timekeeping for payroll, agency invoicing, and financial reporting for designated areas.
• Tracks employee training, licensure, and certification compliance.
• Assists with office staffing needs and supports other staff as needed.
• Communicates effectively, relaying information and resolving issues.
• Handles multiple administrative tasks including calendar support, supply management, data entry, and coordination with other departments.
• Attends and supports meetings, including taking and distributing minutes.
• Performs other duties as assigned by management.
• Handles payroll for designated areas under manager's supervision.
• Reconciles agency invoices, tracks agency use, and summarizes in bi‑weekly financial report.
• Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date.
• Facilitates necessary activities to assist with staffing office needs.
• Provides back‑up as necessary for other staff in office. Utilizes downtime to assist others.
• Provides atmosphere of teamwork with positive attitude in staffing office.
• Communicates appropriately with clients and staff. Relays information to appropriate personnel.
• Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary.
• Handles multiple tasks and projects as assigned by management.
• Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary.
• Performs data entry, enters and maintains statistical data as requested.
• Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration.
• Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings.
• Performs other duties as assigned.

• Bachelor's degree or equivalent. (High School Diploma or equivalent can be considered with substantial experience.)
• 3 to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling. Higher education may be considered in lieu of minimum requirements.

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage.
• Paid Time Off, available day one.
• Retirement Programs through the Teacher Retirement System of Texas (TRS).
• Paid Parental Leave Benefit.
• Wellness programs.
• Tuition Reimbursement.
• Public Service Loan Forgiveness (PSLF) Qualified Employer.

Security
:
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
: UT Southwestern Medical Center is an equal opportunity employer that prohibits unlawful discrimination and harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.