Executive Assistant

Overview

Executive Assistant / Office Manager - Confidential Client Uptown Dallas | 100% On-Site $95K - $110K Base (DOE). A highly respected, privately held, founder-led organization is seeking an Executive Assistant to support a Founder in a fast-paced, high-touch environment. This is a high-trust, high-discretion role designed for an EA who has operated as a true right hand to a principal and understands the pace, complexity, and expectations that come with supporting a high net worth individual.

The Opportunity:

This is not a traditional administrative role. The Executive Assistant will act as a strategic partner and gatekeeper to a Founder who is deeply involved in the business. The environment requires someone who is:
Highly intuitive and anticipatory, Comfortable operating with urgency, autonomy, and sound judgment, Experienced in managing the full scope of a principal's professional and personal world. You will play a critical role in enabling the Founder to operate at the highest level while supporting the day-to-day flow of both business and personal priorities. Opportunity to operate as a true extension of the executive and contribute across business and personal priorities.

• Executive Support (Primary Focus) — Own and manage a complex, ever-evolving calendar with full accountability; provide in-office, real-time support when the executive is present; anticipate needs proactively (schedule shifts, meeting prep, day-of logistics).
• Coordinate intricate travel, including private aviation logistics.
• Handle both business and personal requests with a high level of discretion.
• Act as a gatekeeper and strategic partner in managing priorities and time.
• Accounts Payable / Administrative Support — Code expenses and assist with bill pay; partner on basic AP and bookkeeping functions; maintain accuracy and confidentiality in financial processes.
• Office Management (Light) — Oversee general office operations and organization; ensure a polished, well-run environment for a small team.

• 7-15+ years of experience as an Executive Assistant.
• Proven experience supporting a Founder, CEO, or high net worth individual (HNW/UHNW).
• Experience in a founder-led, privately held, or single-owner environment.
• Track record of operating in high-complexity settings (family office, private office, or similar).
• Demonstrated ability to manage both business and personal support seamlessly.
• Strong tenure in roles requiring discretion, autonomy, and high-touch execution.

• Experience in a family office or private office environment.
• Exposure to integrated personal + professional support (travel, events, household coordination, etc.).
• History of serving as a true right hand / strategic partner.

• Professionally mature with exceptional judgment.
• Confident and proactive with the ability to manage up effectively.
• Highly organized with strong command of complex scheduling and logistics.
• Polished communicator with strong executive presence.
• Naturally discreet with a deep understanding of confidentiality.
• Team-oriented with a no-job-too-small mindset.

Standard hours: 9:00 AM - 5:00 PM (flexible based on executive's schedule). Must be fully present and responsive when the executive is in the office. 100% in-office in Uptown Dallas. Not a 24/7 role, but requires flexibility as needed.

• $95K-$110K base (depending on experience).
• 401(k) with company match.
• Comprehensive health, dental, and vision.
• Generous PTO + flexibility.
• Maternity leave benefits.

• Direct exposure to and partnership with a Founder.
• Opportunity to operate as a true extension of the executive.
• High-trust, high-impact position in a stable, collaborative environment.