Administrative Assistant II, Resource Center

Job Description - Administrative Assistant II, Resource Center (RTP)

Job Description

Description

• Greet visitors, initial contact for partners and families at the resource center 10%
• Answer phones and record messages, referring them to the appropriate person in a timely manner and assist partners and families navigate the center
• Provide diversified administrative assistance to the resource center and oversee the day-to-day operations of the office.
• Organize and manage routine work activities of the office, with an emphasis of prioritizing tasks and time.
• Process routine correspondence including documents for approval. 5%
• Provide regular feedback to supervisor regarding the status of projects or issues. 10%
• Order and maintain supplies for the office; enter a receiver when materials are received and Organize and maintain an accurate and efficient filing system and inventory.
• Coordinate information flow and dissemination of reports within the resource center.
• Respond to inquiries from employees and the public in an accurate, knowledgeable, and efficient manner; advise supervisor of inquiries that cannot be personally handled.
• Format and type correspondence, financial reports, agendas, memos, etc., as needed.
• Process department payroll and maintain payroll documentation.

• Accredited High School Diploma or equivalent (U.S.A. Equivalency);
  Associate's degree preferred.