Assistant, George W. Bush Presidential Center

Organization

Located on the SMU campus in Dallas, Texas, the George W. Bush Presidential Center is a nonpartisan institution advancing the timeless values of freedom, opportunity, accountability, and compassion. The Bush Center comprises the George W. Bush Presidential Museum and the George W. Bush Institute, a solution-oriented policy organization focused on ensuring opportunity for all, strengthening democracy, and advancing free societies through policy solutions and public engagement.

The Bush Center also houses the George W. Bush Presidential Library, operated by the National Archives and Records Administration, which provides access to official documents and artifacts from the George W. Bush Administration. Learn more about the Bush Center .

Essential Responsibilities

The Assistant will provide daily administrative support for the department Vice President while also coordinating with the full team to implement, improve, and execute departmental processes. Responsibilities include, but may not be limited to:

Executive Support

• Managing and overseeing the executive's schedule and calendar and effectively keeping the executive apprised of daily logistics including agendas, briefing materials, and/or other materials for meetings.
• Planning and coordinating meetings, including drafting agendas, inviting attendees, preparing read-ahead materials, facilitating arrivals/departures from the Bush Center, and circulating key takeaways.
• Coordinating domestic travel.
• Processing contracts, expense reports, and invoices.
• Supporting communication and coordination with external program partners.
• Coordinating and administering special projects, including administrative processes, improvement efforts, etc.

Team Support

• Monitoring project statuses, reporting on them, and elevating areas of concern.
• Ensuring that requests for action or information are relayed to the appropriate staff member(s); interpret requests and help implement action; make sure that information is furnished in a timely manner; decide if a matter is of an important or urgent nature requiring notification.
• Coordinating, administering, or leading special projects, including administrative processes, improvement efforts, etc.
• Providing primary support for team meetings, including tracking action items and follow-up.
• Preparing, proofing, editing, and distributing reports, written correspondence, presentations, minutes, etc.
• Integrating efforts with the administrative leads in all other parts of the Bush Center.
• Performing general office duties and other tasks as assigned.

Knowledge, Skills and Abilities

The qualified candidate will possess (a/an):

• Bachelor's degree required; one to two years of administrative experience strongly preferred.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Ability to work independently and handle confidential information appropriately.
• Commitment to the mission, vision, and values of the George W. Bush Presidential Center.

Additionally, the qualified candidate will:

• Demonstrate high engagement in all interactions with both internal and external partners.
• Be available to work non-traditional hours as necessary.
• Possess strong organizational skills and attention to detail and follow up. This candidate will have a "make it happen" mentality.
• Be able to multi-process and balance demands of multiple priorities.
• Provide sound judgment and operate with a high level of professional ethics.
• Thrive in a fast-paced, collaborative, team-based environment, and be able to confidently own his/her role within the team.

The George W. Bush Presidential Center is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 15 pounds. While performing the duties of this job, the employee is frequently required to sit stationary at a desk and use computer equipment.

Position:
Assistant, George W. Bush Presidential Center
FLSA Status:
Non-Exempt

Reports to:

Vice President, Communications and Marketing
Department:
Communications