Executive Administrative Assistant

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The Executive Administrative Assistant provides administrative support specifically a C-level executive. They will require in-depth knowledge of company operations, policies, and procedures. The responsibilities will include collection and preparation of information for use in discussions/meetings of executive staff and outside individuals. In addition, the assistant will prepare presentation materials for board of director or investor meetings. The assistant makes high level contacts of a sensitive nature inside and outside the company.

This high-level position requires a strategic thinker with impeccable discretion, superior organizational skills, and the ability to anticipate needs before they arise. The ideal candidate will be a consummate professional, adept at managing complex situations and interfacing with all levels within the organization.

Key Responsibilities:

* Serve as the primary point of contact for internal and external communications on behalf of the executive

* Manage a complex and dynamic calendar, including prioritizing critical meetings and engagements

* Work collaboratively to ensure enterprise wide finance and corporate calendars are well planned and aligned

* Coordinate domestic and international travel, ensuring flawless execution

* Prepare and edit correspondence, presentations, and reports

* Organize meetings, employee celebrations, and strategic planning sessions

* Manage confidential and sensitive information with the utmost discretion

* Oversee special projects and initiatives as needed

* Act as a liaison between the executive and other C-suite members, and key stakeholders

* Coordinate office area and maintain a professional working environment

* Plan and executive events and meetings for leadership team

* Anticipate the executive's needs and proactively resolve potential issues

Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Minimum Requirements:

* High School diploma/GED

* 7 years of experience supporting C-level executives in a fast-paced corporate environment

* Expert proficiency in Microsoft Office Suite, with advanced skills in Outlook, PowerPoint and Excel

* 5 years of experience coordinating international & domestic travel for leaders

* Strong project management skills

* Experience with AI tools and resources

Preferred qualifications:

* Bachelors degree

* Experience managing enterprise wide finance and corporate calendars

* Exceptional written and verbal communication skills

* Superior problem-solving abilities and strategic thinking skills

* Ability to maintain the highest level of confidentiality and professionalism

* Demonstrated ability to work effectively under pressure and meet tight deadlines

* Strong leadership skills with the ability to influence and collaborate at all levels

* Flexibility to work extended hours as needed

Minimum Requirements:

* High School diploma/GED

* 7 years of experience supporting C-level executives in a fast-paced corporate environment

* Expert proficiency in Microsoft Office Suite, with advanced skills in Outlook, PowerPoint and Excel

* 5 years of experience coordinating international & domestic travel for leaders

* Strong project management skills

* Experience with AI tools and resources

Preferred qualifications:

* Bachelors degree

* Experience managing enterprise wide finance and corporate calendars

* Exceptional written and verbal communication skills

* Superior problem-solving abilities and strategic thinking skills

* Ability to maintain the highest level of confidentiality and professionalism

* Demonstrated ability to work effectively under pressure and meet tight deadlines

* Strong leadership skills with the ability to influence and collaborate at all levels

* Flexibility to work extended hours as needed