Sr Administrative Associate, Dept of Surgery

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to manage and direct administrative and/or business operations of division or unit.

UT Southwestern Medical Center is hiring for a Senior Administrative Associate, Department of Surgery.

This role provides high-level complex administrative support to the Department Chair. Responsibilities include managing and prioritizing the Department Chair's calendar, meetings, and events. Coordinating travel approvals, logistics and itineraries for conference attendance. Overseeing licensures, monitoring society memberships, managing faculty re-credentialing, ensuring compliance with governing bodies. Handle sensitive and confidential information with discretion. Composes letters, memorandums, letters of recommendations and other moderately complex correspondence.

May provide editorial assistance as needed. Creates and maintains PowerPoint Slides for various presentations on behalf of the Chair and department. Coordinate communication between various departments/centers. Processing various financial transactions including travel expenses, reimbursements, purchase orders, and payment requests. Assist in the planning and execution of special projects. Performs other duties as assigned.

Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

Preferred Skills/Experience

* Detail oriented

* Organized

* Strong verbal and written communication

* Multi-tasker in fast-paced environment

Job Duties

May perform some or all of the following:

* Provides high-level complex administrative support for the Department Chair.

* Complex calendar management and coordinate scheduling of meetings.

* Manage travel arrangements and logistics for conference/meeting attendance.

* Processes financial transactions following institutional policies and procedures.

* Prepares or coordinates preparation of complex reports requiring significant contact with other departments and outside organizations.

* Composes and processes repetitive and non-repetitive documents in accordance to established procedures.

* Coordinate correspondences for Department Chair (letters of recommendations, miscellaneous communication)

* Supports special projects, which may include editorial and administrative support preparing material for presentations; coordinates and prepares PowerPoint presentations.

* Maintain Faculty Curriculum Vitae, licensures and recredentialing.

* Determines work priorities and monitors progress toward work deadlines.

* Other Duties:
Performs other duties as assigned.

* May assist with overflow work from administrative peers as needed.

* Determines work priorities and monitors progress toward work deadlines

* Acts as department liaison with other departments and agencies

* Receive guests in chairman's suite

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

* PPO medical plan, available day one at no cost for full-time employee-only coverage

* 100% coverage for preventive healthcare-no copay

* Paid Time Off, available day one

* Retirement Programs through the…