Office Management Intern

Description

Position at LHH (Global)

Office Manager Intern - LHH

This is a new role that has been created to manage operations and utilization of the Dallas location supporting CT and RS. This individual provides support in various capacities to all individuals who utilize the office, so they are assured to have a productive and enjoyable experience.

This position is a part-time paid internship. The office manager is responsible for ensuring the office is in optimal functioning capacity, and may be required to support meetings, events, and office usage outside of normal business hours as requested.

Reporting Relationships:

• Reports directly to the Director of Delivery
• Reports cross-functionally to local leadership.

Direct Reports:

• None

Location:

• Dallas, TX

In this role you can expect to

Key Accountabilities

• Highly dependable self-starter who works well independently without direct supervision.
• Ability to own the role and navigate effectively, even when things are not certain, and the path forward is not clear.
• Ability to anticipate the needs of others and understand that the experience of each individual who utilizes LHH space is not only a reflection of LHH, but a reflection of themselves as well.
• Ability to anticipate and balance the needs of multiple stakeholders and E- suite leaders.
• Ability to handle stressful and challenging situations with a calm and levelheaded demeanor, always seeking a positive outcome for each of the vast number of individuals they support.
• Ability to make decisions regarding the office effective functions, anticipate office needs, and plan for large groups and events to have what they require during their office visit.
• Ability to use good judgement, handle challenges and take a hands-on approach when necessary to assist others and simply get the job done. This person is quick to bounce back when setbacks and adversity occur.
• Ability to communicate effectively and professionally verbally and in writing throughout all levels of LHH, affiliate brands and our vendors, instilling trust and tailoring their communication appropriately to the specific audience.
• Ability to work well with building staff and achieve a positive relationship and positive results.
• Assess, and potentially rationalize and simplify the legal entity structures and other governance (MAG) to ensure more seamless experience for LHH GBU clients while also ensuring we create, preserve, or recover value for LHH GBU and/or TAG.

All About You

• Provides senior level LHH executives with daily support while in the Dallas office.
• Acts as an onsite point of contact for staff and executive support.
• Maintains scheduling for utilization of offices, meeting room, and common areas and ensures that all users follow proper protocol for reservation of space.
• Acts as a liaison with building management to coordinate staff, guest and vendor access and after-hours building access, and after-hours HVAC requests.
• Works with vendors to ensure they provide insurance information in advance of performing work in the building.
• Provides security access codes for staff, guests and vendors requiring access to LHH space.
• Provides catering support and scheduling for meetings and events.
• Ensures set-up and readiness of spaces ahead of meetings, events and office usage.
• Ensures all rooms and spaces are maintained in ready condition, electronics are in good working order, and ensures that appropriate supply levels are kept on hand, such as flip charts, markers, etc.
• Ensures Pantry area is maintained in a presentable condition at all times and adequate supply levels are kept and stored in an organized and readily available fashion. Proactively places reorders with coffee vendor.
• Assists with our janitorial vendor relationship by monitoring the status of our space and ensuring we have adequate supplies.
• Assist with printing and scanning of documents as needed, as well as ensuring equipment is maintained properly.
• Coordinate and distribute inbound mail and deliveries (USPS, courier, Amazon, etc).
• Keep knowledge basis up to date on the latest policies and updates for staff.
• Provide after-hours support for meetings and events and office usage outside of normal business hours as requested.
• Perform other duties and/or special projects as assigned.

What we offer

• Growth opportunities within a human resources global leader
• We prioritize learning to stay agile in an increasingly competitive business environment.
• We foster an open-minded environment where people spark new ideas and explore alternatives.
• Compensation: $20.00 per hour

Placement within this range is determined based on geographic location, experience, and other compensatory factors.

• Benefits:
  Our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

About LHH

LHH empowers professionals and organizations to achieve bold ambitions and secure lasting impact through unique advisory services and talent sources.

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