Sr Administrative Associate, Dept of Surgery

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers health care, PTO and paid holidays, on‑site childcare, wages, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

Works under direction to manage and direct administrative and/or business operations of division or unit. UT Southwestern Medical Center is hiring for a Senior Administrative Associate, Department of Surgery.

This role provides high-level complex administrative support to the Department Chair. Responsibilities include managing and prioritizing the Department Chair’s calendar, meetings, and events; coordinating travel approvals, logistics and itineraries for conference attendance; overseeing licensure, monitoring society memberships, managing faculty re‑credentialing, ensuring compliance with governing bodies; handling sensitive and confidential information with discretion; composing letters, memorandums, letters of recommendation and other moderately complex correspondence;

providing editorial assistance as needed; creating and maintaining PowerPoint slides for various presentations; coordinating communication between various departments/centers; processing financial transactions including travel expenses, reimbursements, purchase orders, and payment requests; assisting in the planning and execution of special projects; performing other duties as assigned.

Ideal candidates should possess self‑initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow‑through, and an excellent work ethic.

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi‑tasker in fast‑paced environment

• Provides high-level complex administrative support for the Department Chair.
• Complex calendar management and coordinate scheduling of meetings.
• Manage travel arrangements and logistics for conference/meeting attendance.
• Process financial transactions following institutional policies and procedures.
• Prepares or coordinates preparation of complex reports requiring significant contact with other departments and outside organizations.
• Composes and processes repetitive and non‑repetitive documents in accordance to established procedures.
• Coordinate correspondences for Department Chair (letters of recommendations, miscellaneous communication).
• Supports special projects, which may include editorial and administrative support preparing material for presentations; coordinates and prepares PowerPoint presentations.
• Maintain faculty Curriculum Vitae, licensures and re‑credentialing.
• Determines work priorities and monitors progress toward work deadlines.
• Other duties:
  Performs other duties as assigned.
• May assist with overflow work from administrative peers as needed.
• Acts as department liaison with other departments and agencies.
• Receive guests in chairman’s suite.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall well‑being and include:

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• 100% coverage for preventive healthcare—no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified…