Receptionist, Administrative​/Clerical

Responsibilities

• Maintain conference room schedule for office
• Assist advisors and staff with general office needs
• Assist with incoming and outgoing packages and freight door access
• Work with IT with printer as needed
• Update WI-F posting monthly
• Upkeep of building appearance including but not limited to front desk area, conference rooms, kitchen area and common areas
• Assist with setting up and take down of office special events and luncheons
• Work with building maintenance and staff for building needs and requests, following up as needed
• Validate and keep record of guest parking
• Maintain Agency listings, Birthday List and Cards, Staff Directory, Agency Directory, Office Seating Chart, Parking and Deactivated Parking
• Work with building staff for all agent parking / building access, deactivations, overnight parking and needs
• Knowledge of galleria and amenity’s locations in each tower
• Daily incoming mail and sorting
• Daily outgoing mail
• Monthly Postage log sent to Bookkeeper
• Maintain office and kitchen supplies, monthly order sent to Manager
• Maintain office keys
• Oversea iron mountain schedule, pick-ups and files requests as needed
• Maintain vending machines as needed
• Upkeep and maintenance of coffee machine
• Create and send correspondence as needed

• Job Title:
  
  Front Desk Receptionist
• Location:
  
  Onsite (No Remote)
• Compensation: $15hr - $18hr
• Hours:
  
  Monday - Thursday 10am to 3:30pm

• Energetic and Outgoing individuals
• Someone looking for part-time work with potential to go full-time
• Highly motivated, coachable, and goal-oriented individuals
• Strong communicators who enjoy helping others
• Self-starters who thrive in a flexible, fast paced environment