Executive Assistant . Dallas LilyLifestyle

Executive Assistant I

Hours of Work: M-F

Work Shift:

8X5 Day (United States of America)

Job Description:

We need high-performing, experienced, and passionate Executive Assistant I that is responsible for providing general office and secretarial support services including basic filing, reception, telephone, and word processing.

Job Requirements:

• High school diploma or equivalent
• 3 years' experience in an office
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office
• 60+ words per minute

Job Responsibilities:

• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Assist with payroll system for assigned staff including input and review of all data, and processing of PTO requests.
• Create and maintain spreadsheets including updating routine monthly data elements. Generate accurate reports for management including utilization of graphs or merge of documents when requested.
• Establish and maintain filing system.
• Independently create PowerPoint slides, charts, and graphs for presentations based on handwritten or typed notes.
• Independently maintain and order office supplies and forms within budget.
• Manage multiple, complex calendars as assigned. Maintain and schedule appointments including coordination of conference rooms, catering needs, other staff members, community members, physicians, etc. Prepare and disseminate pre‑meeting packets and agendas as needed.
• Perform accurate and efficient data entry for selected databases.
• Prepare, pick‑up, screen, sort, and distribute mail. Review mail for items which can be handled independently or by others in the organization.
• Produce correspondence authored by others; proofread documents. Routinely and independently author and draft correspondence as applicable. Sign routine correspondence on behalf of administrative staff. Type, assemble, and distribute memos, letters, forms, reports, and department‑related dictation.
• Receive, screen, and prioritize incoming telephone calls and visitors; immediately handle and respond to calls as appropriate. Accurately record messages as needed. Provide service recovery as required.
• Routinely author, type, assemble, and distribute meeting minutes with little or no supervision. Maintain open issue log as requested.
• Be engaged and eager to build a winning team