Sr Administrative Associate, Dept of Surgery

Job Description - Sr Administrative Associate, Dept of Surgery (949491)

UT Southwestern is a renowned medical center in Dallas‑Fort Worth that values excellence, innovation, teamwork, and compassion. The Senior Administrative Associate will join a team that offers strong career growth, a competitive benefits package, and a culture of professionalism.

The Senior Administrative Associate provides high‑level, complex administrative support to the Department Chair, managing the Chair’s calendar, travel, licensing, communications, finances, and special projects.

• Provide high‑level complex administrative support for the Department Chair.
• Manage and prioritize the Chair’s calendar, meetings, and events.
• Coordinate travel arrangements, approvals, logistics, and itineraries for conferences and meetings.
• Process financial transactions (travel expenses, reimbursements, purchase orders, payment requests) following institutional policies.
• Prepare and coordinate complex reports requiring significant contact with other departments and outside organizations.
• Compose and process letters, memoranda, and reference letters, ensuring confidentiality and discretion.
• Create and maintain PowerPoint presentations on behalf of the Chair and department.
• Coordinate communication between various departments and centers.
• Maintain faculty curriculum vitae, licensure records, and recredentialing documentation.
• Determine work priorities and monitor progress toward deadlines.
• Support special projects, including editorial and administrative support.
• Act as department liaison with other departments and agencies.
• Receive guests in the chair’s suite.
• Assist with overflow work from administrative peers as needed.

• Self‑initiative, resourceful, and collaborative

• Strong written and verbal communication skills
• Proven customer service abilities
• Excellent time management and prioritization
• Consistent follow‑through and strong work ethic

Education:

Bachelor’s Degree in Business Administration, Healthcare Administration, or a directly related field.

Experience:

Minimum 5 years related experience. Additional years may be considered in lieu of the minimum. Prior supervisory or lead role experience is preferred.

• Detail oriented
• Organized
• Multi‑tasker in fast‑paced environment

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• Paid Time Off, available day one
• Retirement plan through Teacher Retirement System of Texas (TRS)
• Paid parental leave benefit
• Wellness programs
• Tuition reimbursement
• Public Service Loan Forgiveness (PSLF) qualified employer

Security
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.