Accounting Intern

This document presents a descriptive list of the range of duties performed by the employee. Specifications are not intended to reflect all duties performed within the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time without notice.

Cross trains with Accounting Team on accounts payable, accounts receivables, check deposits, and credit card support; provides general administrative support for Finance department.

• Sort and distribute incoming mail
• Assist in processing invoices using payment platform, Tipalti
• Assist in maintaining vendor and/or customer records in Tipalti or Microsoft Dynamics Great Plains
• Copy and scan incoming checks
• Preparation of cash receipts and check deposits
• Assist with chargeback support and credit card inquiry disputes
• Refund identified duplicate credit card charges
• General data entry as needed
• Assist with file digitalization
• Assist with other projects as needed
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

• Support the Mission Statement of the State Fair of Texas
• Perform related duties and responsibilities as required and other duties as assigned
• Comply with all internal, state, and federal regulations
• Complete all training as directed by management

• Computer usage and Microsoft Office (or comparable) and other products as required.
• Office equipment including computers and supporting peripheral equipment.

• Maintain workplace confidentiality and take ownership/accountability for own actions and aspects of the job.
• Excellent communication skills with the ability to develop and convey thoughts clearly, logically and concisely both orally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Strong organizational skills and detail-oriented

• Proven clerical work experience.

• Reports to Director of Accounting and receives additional direction from other assigned management personnel.
• Works independently with minimal supervision.

• Office environment; exposure to computer screens.
• Working outdoors in various weather conditions and on uneven and/or slippery surfaces, as necessary, especially during Fair time and special events.

• Essential and other important responsibilities and duties require maintaining physical condition necessary for remaining in a stationary position for prolonged periods of time.
• Moving short and long distances to access office supplies, meet guests, perform duties within Fairgrounds, etc.
• Verbally communicate with both internal and external contacts.
• Occasionally lift objects no more than 25 pounds unassisted.