Executive Legal Secretary - Litigation

A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. This is a great opportunity to join a collaborative team in a fast‑paced, professional environment.

This role provides comprehensive administrative and legal support, including document preparation, e‑filing, calendaring, billing coordination, and client interaction. The ideal candidate is highly organized, detail‑oriented, and thrives in a high‑volume litigation setting.

• Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
• Manage state and federal e‑filing and maintain court deadlines/calendars
• Coordinate meetings, travel, and client communications
• Maintain case files and document management systems (Net Documents)
• Prepare trial binders, exhibits, and case materials
• Assist with billing, time entry, and expense processing
• Support new matter intake and conflicts checks
• Provide high‑level administrative support to multiple attorneys

• 7+ years of litigation legal assistant/secretary experience (mid‑to‑large firm preferred)
• Strong knowledge of Texas and federal court procedures and e‑filing systems (ECF)
• Proficiency in Microsoft Office, document management systems, and billing software
• Advanced document formatting skills (TOC/TOA, styles, redlining)
• Excellent organizational, communication, and multitasking skills
• Ability to work independently in a deadline‑driven environment

• Hybrid:
  Eligible for 1 remote day per week after 90 days