Executive Administrator​/Assistant

Korn Ferry is partnering with our client on their search for an Executive Administrator/Assistant.

• Rapidly growing energy infrastructure company focused on developing and delivering critical power, energy, and infrastructure solutions that support the next generation of digital and industrial growth
• Operates at the intersection of energy, technology, and large-scale infrastructure development, serving customers with increasingly complex power requirements, particularly within the data center sector
• Currently in a significant growth and scaling phase, creating a dynamic environment where processes, systems, and organizational infrastructure are actively being built and enhanced
• Led by an experienced executive team with a strong focus on innovation, operational excellence, and long-term value creation within the energy and infrastructure markets
• Offers a highly entrepreneurial environment where employees have the opportunity to make a meaningful impact, work closely with senior leadership, and contribute to the growth of a business undergoing significant expansion
• This role provides direct exposure to executive leadership and the opportunity to help build the operational foundation of a company during a transformational stage of its development

• Title:
  
  Executive Administrator
• Reports to:
  
  CFO, Interim CEOs, and Executive Leadership Team
• Primary Focus:
  Serve as a trusted strategic partner to executive leadership by managing complex schedules, coordinating key initiatives, supporting executive communications, and helping build scalable administrative infrastructure for a rapidly growing organization

• Manage complex calendars, meetings, travel arrangements, and expense reporting for executive leadership
• Support the CFO and two Interim CEOs while assisting with the transition and onboarding of the future permanent CEO
• Coordinate internal and external meetings, including board meetings, investor meetings, customer engagements, and strategic planning sessions
• Prepare agendas, executive presentations, briefing materials, meeting notes, and follow-up communications
• Track key action items and ensure accountability across executive leadership teams
• Serve as a central coordination point for executive priorities and cross-functional initiatives
• Build and maintain scalable administrative processes, systems, and workflows to support company growth
• Support office operations, vendor relationships, and general administrative functions
• Coordinate company events, leadership offsites, and customer‑facing activities
• Draft, edit, and manage executive correspondence, presentations, and reports
• Interface professionally with investors, board members, customers, partners, and other external stakeholders
• Handle highly sensitive and confidential information with discretion and professionalism
• Assist with recruiting coordination, candidate scheduling, and onboarding activities as the company scales
• Identify opportunities to improve efficiency and implement best practices across executive support functions

• 10+ years of executive administration or executive assistant experience preferred
• Extensive experience supporting C‑suite executives, founders, CEOs, CFOs, or senior leadership teams
• Proven success operating in fast‑paced, high‑growth, or entrepreneurial environments
• Exceptional organizational, project management, and prioritization skills
• Strong written and verbal communication abilities with executive‑level professionalism
• Ability to manage competing priorities and shifting deadlines with minimal direction
• High degree of discretion, confidentiality, and sound judgment
• Advanced proficiency with Microsoft Office, Google Workspace, and collaboration tools
• Experience coordinating board meetings, investor relations activities, and executive communications strongly preferred
• Exposure to energy, infrastructure, power generation, utilities, construction, engineering, technology, or data center industries is highly desirable
• Experience supporting organizations involved in large‑scale capital projects is a plus
• Strong problem‑solving skills with a proactive "figure it out" mindset
• Ability to…