Legal Secretary

Description

The Legal Secretary will provide high‑level administrative and secretarial support to attorneys, with a strong focus on billing, financial coordination, matter management, and legal administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast‑paced legal environment.

• Prepare, edit, and finalize draft bills; track deadlines and coordinate adjustments
• Support client intake, conflict checks, and matter openings
• Process expenses and assist with collections follow‑ups
• Draft, proofread, and format legal documents and correspondence
• Manage attorney calendars, schedule meetings, and coordinate communications
• Arrange domestic and occasional international travel; handle expense reconciliation
• Maintain organized electronic and physical filing systems
• Provide cross‑team administrative support and assist with special projects

• 3+ years of experience as a Legal Secretary or Legal Administrative Assistant (law firm preferred)
• Experience with legal billing systems (Intapp Time, Intake, eBilling) is a plus
• Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint)
• Strong organizational skills, attention to detail, and ability to prioritize
• Excellent written and verbal communication skills
• Professional, reliable, and team‑oriented; ability to maintain confidentiality
• Flexibility to work occasional overtime

Reports to:

Secretarial Management Supervisor

Position Type:
In Market

Development Framework:
Business Support

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world‑class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us.

We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify recruitm