Administrative Assistant

Summary
Balfour Beatty is seeking an Administrative Assistant to join our team in Dallas, TX. The Administrative Assistant provides department clerical and administrative support to professional and management staff.
Essential Functions

Answers telephone inquiries and responds to calls if knowledgeable on subject matter;
Directs call to appropriate department representative if necessary.
Drafts correspondence and assists in preparing agendas and reports for department meetings.
Researches data and composes memoranda at the request of immediate supervisor.
May manage phone systems and phone equipment upgrades including cellular accounts for respective department.
Handles incoming and outgoing department mail, travel arrangements, conference registrations, office equipment and supplies, etc.
Coordinates and participates in department meetings;
Capture meeting minutes.
Processes work orders or documents in accordance with department procedures.
May review department contracts and change orders and prepare for authorization signature; keep logs for contracts and change orders signed by Vice President for jobs.
May maintain Crisis Management Plan manual for the office.
Assists department in preparing and coordinating proposals, manuals, presentations, etc.
Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.

Promote Customer Relations

Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
Serves as a role model and promotes professional behavior.
Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this position.

Performs other related duties as assigned.

Working conditions
The majority of work is completed in an office setting.
Education, Experience and Knowledge

High school diploma required (Associate's degree a plus) and 2-4 years experience in a general/clerical office setting; commercial construction industry experience preferred.
Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
Communicates well and create effective customer-focused relationships with all organization levels.
Able to write clearly and concisely in a variety of communication settings and styles.
Makes decisions under tight deadlines with composure, occasionally with incomplete information.
Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).