Administrative Assistant III; REVISED

Position: Administrative Assistant III (226 Days) REVISED
* Maintain payroll and budget for the department, prepare and follow through on all departmental requisitions, purchase orders, and payment authorizations.

* Assist with all departmental trainings, and projects, including developing agendas, procedures, and practices and ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.

* Organize and manage routine work activities of the Department and plan for appointments, conferences, interviews and travel.

* Creates and prepares correspondence, forms, spreadsheets reports, documents and/or maintains databases using Windows-based business software applications.

* Assist walk-in traffic, answer incoming calls, take reliable messages, and route to appropriate staff.

* Provide regular feedback to supervisor regarding the status of projects or issues.

* Monitor and maintain personnel time records including daily attendance, leave requests and reports compile information and submit to requesting departments.

* Process routine correspondence including documents for approval, department meeting agendas and information packets.

* Provide general information to employees, parents, and the public as it relates to the department.

* Obtain and maintain adequate office supplies at all times.

* Accredited High School Diploma or equivalent (U.S.A. Equivalency);
Associate's Degree preferred.

* Required 5 years of direct experience

* Demonstrated ability to function independently.

* Demonstrated ability to defuse problems and hostile attitudes.

* Demonstrated ability to manage multiple priorities simultaneously.

* Demonstrated ability to communicate effectively in verbal and written form.

* Demonstrated organizational, interpersonal, and customer service skills required to achieve the goals of the position.

* Demonstrated proficiency with MS Office.