Administrative Assistant

The Administration Assistant provides day-to-day administrative and clerical support to help the office operate efficiently. This role supports managers and team members by handling correspondence, document preparation, and general office coordination.

• Maintain accurate filing systems for both digital and paper records.
• Assist with data entry, record updates, and routine administrative tasks.
• Be able to lift 10 to 20 lbs.
• Prepare files for offsite filing.
• Request files/documents from offsite custodial.
• Provide general support to staff and assist with projects in other departments.

• Prepare, format, and distribute letters, reports, and other documents.
• Maintain accurate filing systems for both digital and paper records.
• Maintain the files and scanning baskets.
• Monitor general office and kitchen supplies for ordering.
• Assist with data entry, record updates, and routine administrative tasks.
• Maintain daily upkeep of kitchen by emptying dishwasher, wiping down tables and microwaves and replenishing supplies.
• Handle daily outgoing mail.
• Backup for opening/distributing incoming mail and scanning checks for accounting.
• Assist with pulling documents for audits.
• Backup for Senior Administration Assistant- (setting up Live Vox, submitting letters through vendor, pulling credit, etc.).
• Holiday decorating of kitchen and assist with setting up and cleaning of events.
• Retrieve files/decorations i.e., in the building basement.

• High school diploma or equivalent required; associate degree preferred.
• Previous experience in an administrative, clerical, or office support role preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple tasks, meet deadlines, and maintain confidentiality.
• High attention to detail and a professional, customer-service-oriented approach.