Receptionist, Administrative​/Clerical

Essential Duties and Responsibilities

• Answer telephones, screen and direct calls, provide information to callers
• Take and relay messages for the company
• Greet guests and visitors
• Direct guests to the correct location and/or page the person they are visiting
• Call ground transportation for employees and visitors when needed
• Administer access badges and support security measures by following procedures; monitor logbook; issue visitor badges
• Order company supplies, stock and manage kitchen
• Schedule conference room appointments and assist with meeting room setup
• Arrange catering for business meetings
• Coordinate courier pickups and deliveries
• Prepare letters, documents, e-mails and general correspondence as needed
• Submit work orders for maintenance issues
• Support and assist traveling executives as needed
• Notify security when visitors will be parking in company garage
• Work with safety department to notify employees of any emergencies, also comply with fire warden training/certification requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below.

• High school diploma or equivalent
• 0 to 2 years of relevant work experience
• Strong communication skills with a friendly, personable disposition
• Ability to juggle multiple tasks and interact effectively with all levels of employees and guests
• Daily hours are 8:00 AM – 5:00 PM, Monday through Friday

• Some college-level courses desired, but not required
• 1+ year of related experience