Administrative Assistant III - Count Room - Hutchins Unit

Overview

JOB SUMMARY Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

• A. Organizes, assigns, and reviews unit count room activities
  :
  • Unit absentee tracking procedures;
  • Assigns inmate housing in compliance with legal, medical, and custody requirements;
  • Reviews housing and job assignment records to determine compliance with Lamar and Health Summary for Classification (HSM-18) restrictions;
  • Makes approved adjustments to comply with mandates;
  • Maintains classification committee records.
• B. Coordinates with security staff
  :
  • Ensures accuracy of the count process and appropriate inmate housing assignments;
  • Assists in resolving errors or conflicts;
  • Ensures accurate maintenance of the count room board display.
• C. Compiles and enters data for preparation and maintenance of accurate count room records and verification of information related to unit strength and count, including additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay‑ins.
• D. Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in the development of unit count room policies and procedures; and makes recommendations for improvements.
• E. Organizes, assigns, and reviews the work of others and assists in training and providing technical assistance to others.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• A. Education, Experience, and Training
  :
  • Graduation from an accredited senior high school or equivalent or GED.
  • One year full‑time, wage‑earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience; fifteen semester hours from a college or university accredited by an organization recognized by CHEA or U.S. Department of Education may be substituted for each six months of experience.
  • Correctional unit operations experience preferred.
  • Computer operations experience preferred.
  • Inmate classification experience preferred.
• B. Knowledge and Skills
  :
  • Knowledge of office practices and procedures.
  • Knowledge of unit count room procedures preferred.
  • Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Skill in problem‑solving techniques.
  • Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
  • Skill to prepare and maintain accurate records, files, and reports.
  • Skill to plan work in order to meet established guidelines.
  • Skill to plan, organize, and assign the work of others.

• A. Physical and Conditions
  :
  • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
  • Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• B. Equipment used in essential functions: computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.