Administrative Associate V

Job Title

Administrative Associate V

Comprehensive Dentistry, Texas A&M University Health Science Center

Dallas, Texas

$21.51 per hour (proposed minimum)

Monday – Friday, 8:00 a.m. – 5:00 p.m., on-site

• Assist departmental leadership in establishing and implementing program goals, objectives, policies, and procedures to support academic success and operational efficiency.
• Research, analyze, and evaluate administrative requirements for departmental programs, projects, and initiatives.
• Assist with the preparation, formatting, and distribution of instructional materials for didactic and laboratory courses, including syllabi, course manuals, schedules, and instructional documents.
• Develop instructional presentations and educational materials for Comprehensive Dentistry faculty to support classroom and laboratory instruction.
• Coordinate meetings, seminars, workshops, and special events by managing logistics, schedules, materials, and communications.
• Support departmental projects and prepare special analyses and project summaries to assist with planning and program assessment activities.
• Provide technical and administrative guidance regarding departmental procedures, academic processes, and university services.
• Assist with monitoring compliance with university policies, departmental procedures, and accreditation standards.

• Coordinate daily office operations and administrative support activities for the Comprehensive Dentistry Department.
• Assist in coordinating daily workflow and resolving complex, sensitive, and confidential administrative matters with professionalism and discretion.
• Respond to inquiries and interpret departmental and university policies, procedures, rules, and regulations for faculty, students, and staff.
• Develop and implement procedures for specialized administrative and academic functions to improve workflow and efficiency.
• Coordinate faculty and staff travel arrangements, conference registrations, itineraries, and reimbursement documentation in accordance with university policies.
• Provide organizational planning, multitasking, and problem‑solving support in a fast‑paced academic healthcare environment.
• Serve as a liaison between faculty, students, staff, and university departments to facilitate effective communication and operations.

• Maintain a variety of fiscal, administrative, academic, and confidential departmental records in compliance with university and accreditation standards.
• Verify, process, and review forms, reports, spreadsheets, tables, schedules, and other departmental documents for accuracy and completeness.
• Maintain departmental calendars, schedules, and documentation to support daily operations and academic activities.

• Process departmental purchasing requests, order supplies and clinic materials, and coordinate with vendors to ensure timely delivery of resources.
• Manage and process invoices and related financial documentation in accordance with university procurement and accounting policies.
• Assist with monitoring departmental expenditures and maintaining accurate fiscal records and supporting documentation.
• Review invoices, reimbursement requests, and financial forms for accuracy, completeness, and policy compliance.

• High school diploma or equivalent combination of education and experience.
• Five years of related experience in an administrative role.

• Office administration experience.
• Experience supporting teaching efforts, especially within higher education or related professional school.
• Experience providing course support to faculty in higher education.
• Strong technical/business writing skills.
• Experience working with faculty in higher education.

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a…