Sales and Marketing Coordinator - Fair Park

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Full Time Dallas, TX, US

Title:

Sales and Marketing Coordinator – Fair Park

Classification:
Full time, non-exempt

Reports To:

Vice President of Sales

The Sales and Marketing Coordinator supports multiple Sales Department team members with a focus on administrative assistance. The person in this role will contribute to the organization’s objectives by working collaboratively with team members to execute programs with excellence.

• Enter, review and assign sales leads accurately and in a timely manner
• Generate reports, searches, and update data in sales databases
• Answer inquiries efficiently and professionally with a confident, positive attitude and pleasant personality
• Create, proof, edit, and deliver accurate and appealing proposals, documents and departmental communications to external and internal stakeholders as well as presentations for Visit Dallas Sales Division
• Coordinate meetings and activities including preparing agendas, handouts and documents
• Compile and distribute meeting minutes along with follow-up action items
• Work collaboratively with Fair Park management and service teams regarding all client engagement and services associated with clients and business bookings
• Support and execute ongoing graphic design and production efforts for sales collateral, digital campaigns, presentation materials, proposal assets, and marketing materials
• Update Meetings & Events section of Fair Park website in collaboration with the City
• Assist team in the production and organization of high-quality photo and video asset library
• Assist team to develop, implement and maintain a Digital Asset Management system
• Provide digital marketing support including social content and email marketing efforts
• Ensure all marketing materials adhere to established brand standards
• Assist with coordinating events including but not limited to familiarization tours, travel arrangements, sales calls and trade shows. Prepare sales kits, gifts, and reservations
• Effectively communicate with meeting presenters regarding their meeting needs
• Obtain and organize needed sales marketing pieces from third-party entities and maintain an organized filing to ensure correct and current data is maintained
• Ensure accuracy of department outputs

• Support cross-functional marketing needs and special projects as directed.
• Assist in tracking and reporting metrics as needed.
• Foster positive relationships with vendors, suppliers and other stakeholders
• Contribute to the organization’s safe, healthy, harmonious, positive, professional and productive work environment and culture.
• Other tasks or special projects as assigned.

• High level of computer proficiency, with expertise in Microsoft Office Suite, CRM database systems and cloud-based collaboration tools
• Strong aptitude for learning new technology tools and software quickly.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively in a fast-paced environment.
• Familiarity with digital marketing channels
• Familiarity with web content management systems (CMS)
• Basic knowledge of graphic design tools like Adobe Photoshop or Canva.
• Proactive problem‑solving skills, with the ability to take initiative
• Excellent verbal and written communication skills and strong interpersonal skills, with the ability to interact professionally with internal teams, stakeholders, vendors and clients.
• Detail‑oriented with a high degree of accuracy in all aspects of work, from reporting to document creation.
• Ability to work both independently and collaboratively, maintaining a flexible and adaptive approach to changing needs of the department.
• Team player mentality, demonstrating dependability and accountability in contributing to the success of shared goals.
• Enthusiastic and eager to learn, with a growth mindset.

• Minimum two years’ exposure…