Legal Administrative Assistant

Legal Administrative Assistant

Location:

Dallas, TX, US, 75254

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non‑routine inquiries or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filing systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements and preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross‑functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

• Performs research tasks as assigned and summarizes findings into reports, memos or similar communications for reporting throughout the Company.
• Assists with claims (insured and non‑insured) and lawsuit management, including claim reporting and preparation; creating claim files; assembling documentation; drafting correspondence; managing litigation holds; coordinating with Operations, outside counsel and insurance companies; and updating computerized claim information.
• Performs basic analysis of legal documents such as contracts, insurance claims, pleadings and discovery.
• Manages and updates legal database of transactions and claims, including opening and closing files, filing documents, and updating status and related information in accordance with best practice standards.
• Assists with licensing and other corporate compliance requirements.
• Develops training materials and helps deliver training as assigned.
• Assists with implementing, maintaining and monitoring insurance and other risk management programs for construction projects.
• Assists with the preparation of project‑specific subcontract documents and forms.
• Maintains, updates and organizes standard contracts and other forms related to the construction industry.
• Assists with the preparation of term sheets for selected subcontractors.
• Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, and ensures all materials conform to best practice standards and formats.
• Collects information from a variety of contacts, paper and electronic sources in order to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Responds to business needs and requests from various stakeholders, often with limited information.
• Takes steps to gather knowledge and information necessary to complete non‑routine and/or complex tasks.
• Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to…