Administrative Assistant

Overview

We are seeking a motivated administrative assistant to provide clerical support for our customer service and accounting department.

• Answer calls to the main line and calls routed through the receptionist
• Order office/kitchen/lunch room supplies and manage stock of supplies
• Schedule Incoming Material Deliveries of PO’s
• Prepare and schedule Fedex Express and Fedex Ground shipments and manage Fedex supplies
• Scan and file work orders
• Scan and file sales orders
• Assist Purchasing with management of PO folders/files
• Assist Quality Department with receiving of PO’s and contacting vendors with questions or for documentation
• Assist Operations with ordering shop supplies, parts, etc
• Assist Cust Svc with outbound shipments when necessary (print paperwork and schedule carriers)
• Assist Cust Svc with order entry when necessary
• Assist Accounting with tasks such as payables & billing
• Provide customers with copies of sales order paperwork when requested

Education and Experience:

• High school diploma or equivalent preferred
• Highly organized and able to successfully manage multiple projects at once
• Strong communication skills

Knowledge/Skills/

Competencies:

• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)