Associate Director, Assistant Corporate Secretary

Associate Director, Assistant Corporate Secretary

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

The Associate Director, Assistant Corporate Secretary contributes to the overall success of the U.S. Corporate Secretary Office by providing strong corporate governance support to Scotiabank's U.S. Boards and management committees, as well as day-to-day corporate governance support to the Bank's U.S. Global Banking & Markets businesses and operations.

Serve as an integral part of the U.S. Corporate Secretary team, supporting the Bank's governance infrastructure, specifically with respect to its U.S. boards and senior management committees and day-to-day corporate governance activities in the U.S. Champion a client focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge Promote best in class governance standards and ensure regulatory and corporate governance requirements are met, including adherence to relevant legal entity governance requirements and internal policies Support the U.S. Corporate Secretary in providing effective and responsive corporate governance support to Scotiabank's U.S. boards, management committees, and internal clients.

Key accountabilities include, but are not limited to:
Serving as Assistant Corporate Secretary; ensuring regulatory and/or corporate governance requirements are met for legal entities and management committees within the mandate of the U.S. Corporate Secretary Department As applicable, supporting the U.S. board and senior management committee meeting cycle, including scheduling of meetings and logistical planning, agenda development and management, reviewing and creating meeting materials, drafting meeting minutes, maintaining the forward agenda, attending to post-meeting follow-ups Maintaining accurate and up-to-date corporate and departmental records under the remit of the U.S. Corporate Secretary Office, including (i) corporate records relating to U.S. legal entities and management committees, including signing authorities;

(ii) information contained on the U.S. Corporate Secretary's website and EnGlobe; and (iii) departmental procedures, guidelines, and similar documentation Assisting with management committee oversight, including overseeing the annual management committee assessment process Providing general assistance to the U.S. Corporate Secretary and Legal teams with respect to FRB FR Y-10 regulatory reporting obligations, and training designated employees Providing general assistance with respect to forming, dissolving and/or qualifying legal entities, and ensuring legal entities remain compliant and in good standing Responding to internal and external requests, including audit and regulatory requests, and issuing Secretary and/or Incumbency Certificates, as needed

The incumbent must have a good knowledge of corporate secretarial practices in a regulated environment, having served previously as a Corporate Secretary or Assistant Corporate Secretary. The incumbent must also have a broad understanding of corporate governance best practices/requirements. Competencies and

Skills:

5+ years of in-house corporate secretary or corporate governance experience, preferably at a large financial services firm (or other highly regulated organization); experience working for an IHC of a foreign banking organization or FDIC-insured bank is a significant plus Bachelor's degree;
Paralegal Certificate a plus Proficiency with Microsoft Office, PowerPoint and Excel. Proficiency in Diligent (or similar Board portal) is a strong plus Excellent written and verbal communication skills Exceptional organizational skills, with close attention to detail and ability to balance multiple workflows Ability to understand, interpret and simplify legal terminology and regulations Ability to work independently and thrive in team environment Skilled at identifying issues that require escalation and managing the escalation process to completion Ability to deliver consistent and superior customer service and product quality Excellent initiative, judgment, analytical and problem-solving skills