Executive Assistant

Executive Assistant

Analysis Group is one of the largest international economics consulting firms, with more than 1,500 professionals across 15 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.

The Executive Assistant (EA) works closely with Partners and Sr. Staff to provide superior administrative and case related support. The EA collaborates with members of the administrative team and provides backup support as needed.

Essential Job Functions and Responsibilities:

• Executive Support – Provides executive-level and case support to the Partners and Sr. Staff. Adapts to Partner and Sr. Staff work style and champions EA best practices.
• Calendar Management
  - Manage a complex and shifting calendar, including expert report deadlines, deposition preparation, court appearances, client meetings, and trial schedules. Meeting and Event Support
  - Ensures conference rooms and other needed resources are coordinated.
• Travel Management
  - Coordinates and manages Partner and Sr. Staff travel, utilizing the company's dedicated travel agents. Monitors the progress of trips as needed, including after hours. Manages changes and cancellations; keeps calendars updated and all parties informed of changes. Provides itinerary for travel as well as all materials needed for trip. Coordinates Passport and Visa applications and renewals.
• Expense Reimbursement
  - Expense report processing and oversight.
• File Maintenance
  - Paper and electronic filings.
• Lexis Nexis Court Link – Utilizes Lexis Nexis Court Link to research and download legal documents for active cases and inquiries. Sets up and receives document alerts for active cases. Maintains case database including timelines such as expert report due dates and court-imposed schedules.
• Billing – Work closely with Finance and case managers to monitor WIP and prepare monthly invoices.
• Document Management
  - Creates, updates, and monitors CV, bios, quals and abstracts.
• Project and Practice Support
  - Assist with case and client engagement logistics (conflict checks, engagement letters, document organization). Support preparation for depositions, trials, hearings, board presentations, and client meetings.
• Special Projects – e.g.: deadline summary updates, report auditing, create and maintain depo and case e-binders.

Core Behaviors:

• Team Player – Actively supports team goals, provides back‐up support when needed and is collaborative, collegial, and approachable to peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.
• Adaptable
  - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.
• Client Service Oriented
  - Serves as an approachable, helpful extension of the Partners at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.
• Trustworthy
  - Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.
• Anticipatory
  - Demonstrates the ability to foresee problems and proactively brainstorm potential solutions.

Core Skills:

• Organizational
  - Consistent task and time management skills.
• Communication
  - Excellent and clear communication skills, both written and oral.
• Professional Development
  - Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and implements feedback for self-development to improve performance.

Qualifications:

• Bachelor's degree preferred.
• Minimum of 5 years of substantive relevant experience required.
• An ideal candidate will have 5-10 years of substantive relevant experience. Prior experience in the professional services industry preferred.
• Prior experience supporting multiple…