Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily sales and office operations. This contract opportunity is well suited for someone who thrives in a fast-moving environment, stays organized across competing priorities, and provides detail-oriented service to both internal teams and customers. The role will focus on coordinating documentation, maintaining accurate records, and helping keep communication, scheduling, and order-related activities running efficiently.

Responsibilities:

• Support the sales team and department leadership with a wide range of administrative and coordination tasks that keep daily operations on track.
• Create and organize customer-facing and internal documents such as quotes, proposals, agreements, and other sales-related materials.
• Enter and manage order information with a high level of accuracy while maintaining reliable records across office systems.
• Keep customer accounts, reporting data, and sales activity information current so teams can act on up-to-date details.
• Serve as a communication link between clients, sales staff, and internal departments to help move requests and updates forward efficiently.
• Coordinate calendars, meeting logistics, presentation materials, and routine correspondence for the team.
• Monitor order status, pricing details, inventory availability, and delivery timing to support smooth customer service.
• Assist with new client setup and respond to questions or concerns by directing issues appropriately and following through when needed.
• Review documentation for completeness, accuracy, and proper filing to support compliance and operational consistency.