TEMP - Records and Information Management; RIM Administrator Job Dallas area,Texas USA,Administrative/Clerical

Position: TEMP - Records and Information Management (RIM) Administrator

Records Management Assistant

Under general direction of the Manager, Government Relations, maintains, indexes, updates and retrieves current and historical information from records, technical reports and periodicals upon request; maintains records management systems; assists in the inventory of records and the development of records retention schedules. Supports customers by using online database to research strategic information.

What you will be doing:

Classifies and indexes Board-wide current and historical information according to prepared schedules using a computerized records management system.

Coordinates the transfer of inactive records from all Board departments to the Records Center; retrieves material and information from the Records Center; develops and maintains charge-out system for Board-wide records; retrieves and re-files records as needed.

Develops and maintains Records Center database of inactive and permanent records to assist Board departments in locating records.

Assists in the inventory of all Board records, the establishment of departmental filing procedures, and the analysis of specialized records systems.

Assists in the generation and update of records retention schedules; monitors adherence to records control schedules.

Compiles, prepares and maintains a variety of statistical reports.

Composes and maintains a variety of routine departmental documents including correspondence, memoranda, purchase requisitions, requests for payment, etc.

Maintains and files documents in filing system and databases.

Conducts research for special projects in both records and research areas.

Protects privacy and assures availability of public information from Records Center.

Assists in administrative detail of work unit, including policy and procedure preparation, budget preparation and maintenance and maintains work schedules.

Oversees destruction of records that have met their retention.

Prepares documents for scanning including application of tags as needed; scans hardcopy documents to digital images using designated software and scanning equipment; performs quality control checks on documents, noting and correcting any deficiencies.

Determines responsibility and electronically routes scanned documents to proper locations for additional processing using designated software.

Using indexing system and established naming scheme, performs data input to create file lists and index of documents converted from hardcopy format.

Performs inquiries using Oracle Payables to research and identify incoming invoices and related documents.

Provides information and materials, both in digital and/or hard copy, in response to requests from both internal and external requestors including vendors, the Audit Department and the Finance Department.

What you need:

Completion of high school curriculum or equivalent.
Two (2) years of responsible clerical experience.
Any equivalent combination of education and/or experience may be substituted for the above.

Required knowledge, skills, and abilities:

Knowledge of the basic principles and procedures of records management.
Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.
Ability to operate personal computer for word processing, data entry, retrieval and on-line research.
Ability to learn computerized records management indexing and retrieval.
Ability to operate standard office equipment, including scanning equipment and copier.
Ability to coordinate work activities with other sections in order to accomplish work assignments within pre-established time limits.
Ability to communicate clearly and effectively, both orally and in writing, and to maintain harmonious internal and external working relationships.
Ability to pass a medical physical examination.

Special requirements:

Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et. Al. and DFW Airport's Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.
This is a designated safety sensitive position as defined in DFW Airport's Drug and Alcohol Administrative Policy and Procedure. Applicants selected for this position will be required to pass a drug test prior to employment and to submit to drug screening on a random basis during the length of their employment in the safety sensitive position.

Working conditions:

Works in an office environment with frequent use of a computer, scanner, copier, and other standard office equipment.
Position requires sitting for extended periods while performing data entry, document review, and scanning activities.
May occasionally lift, move, or transport files and boxes weighing up to 20 pounds.
Regular on-site attendance is required five (5) days per week.

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