Executive Assistant to CEO

About Our Opportunity

As the Executive Assistant, you will be a trusted partner to our CEO, ensuring priorities stay on track, communications flow effectively, and executive activities run seamlessly. You will anticipate needs, solve problems independently, and bring structure to complex and evolving priorities. Through strong organization, sound judgment, and proactive execution, you will help drive coordination across key initiatives and support the effectiveness of our executive leadership team.

In addition to supporting the CEO, you will oversee office operations for our executive office in Dallas, TX. From managing schedules and coordinating travel to facilitating leadership meetings and supporting special projects, you will help ensure a positive experience for employees, leaders, visitors, and external partners.

• Executive Support
  • Manage and optimize the CEO’s calendar, balancing competing priorities and ensuring effective use of time.
  • Coordinate travel, including itineraries, accommodations, transportation, and meeting logistics.
  • Prepare, edit, and organize presentations, correspondence, reports, and other executive materials.
  • Serve as a primary point of contact for the CEO, screening inquiries and directing requests appropriately.
  • Manage confidential information with the highest level of discretion and professionalism.
  • Coordinate executive leadership meetings, senior leadership meetings, board-related activities, and strategic planning sessions.
  • Prepare agendas, compile materials, document action items, and follow up on key deliverables.
  • Assist with executive communications and ensure timely follow-through on commitments and priorities.
  • Conduct research, gather information, and prepare briefing materials to support executive decision-making.
• Office Operations & Coordination
  • Serve as the primary onsite contact for office operations and facilities-related needs.
  • Coordinate office logistics for executive and senior leadership meetings held in the Dallas office.
  • Manage relationships with office vendors, service providers, and building management.
  • Support office supplies, equipment, meeting space readiness, and general workplace operations.
  • Help coordinate internal events, leadership offsites, and employee gatherings.
  • Partner with internal stakeholders to ensure a positive and professional office environment.
• Strategic & Administrative Support
  • Track action items and help drive accountability for executive and leadership team initiatives.
  • Assist with special projects that support organizational priorities and business objectives.
  • Identify opportunities to improve administrative processes, communication flow, and operational efficiency.
  • Support additional executives or cross‑functional teams as needed.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.

• 7+ years of experience supporting C-level executives in an Executive Assistant, Executive Business Partner, or similar role.
• Executive presence and the ability to build trusted relationships with senior executives, board members, and external stakeholders.
• Demonstrated ability to manage complex calendars, travel arrangements, and executive priorities.
• Exceptional organizational, written, and verbal communication skills, with strong attention to detail and follow-through.
• Strong judgment and ability to handle sensitive and confidential information.
• Ability to anticipate needs, exercise sound judgment, solve problems proactively, and manage multiple priorities in a fast‑paced, evolving environment with minimal direction.
• Strong technical ability in MS Office Suite.

• A plus if you have:
  • Healthcare, health insurance, or health tech experience.

• Work Environment:
  This is a hybrid role working a few days a week out of our office located in Dallas, TX (Uptown/Downtown Line).
• Technology:
  Reliable internet connection—if you can use streaming services, you’re good to go!
• Security:
  Adherence to company security protocols, including the use of VPNs, secure passwords, and company‑approved devices/software.
• Location:
  
  You must be US based, in a location where you can work…