Office Manager

Diocese of Dallas Schools Santa Clara of Assisi Catholic Academy, Dallas, Texas

Position Title: Business Manager

F.I.S.A: Exempt

Reports to: Principal

Terms of Employment: 220 days, full-time

General Summary of the Position:
The school accountant/business manager provides support to the principal and the parish business manager. This position performs duties related to the processing of receivables, payables, and related reporting, as well as the proper maintenance of accounting records.

• BS. in accounting or related field.
• Strong communication skills, bilingual in English and Spanish.
• Positive attitude and ability to relate well to others, and work as a team member.
• Ability to effectively present information and respond to questions.
• Proficient with Microsoft Office applications.
• Ability to maintain confidentiality in all areas of work.

• Payroll/Benefits
  • File and record all PTO time off requests for school employees.
• Bookkeeping
  • File paid bills and maintain vendor files.
  • Create invoices for lunches, fundraising, and after-school care program.
  • As part of withdrawal process, clear all debts with families.
  • Run daily, weekly, and monthly reports.
• Tuition Management
  • Set up Tuition Agreements for families and submit to principal for approval.
  • Ensure that families are registered in FACTS.
  • Create beginning tuition balance in FACTS.
  • Follow up and collect delinquencies (email and phone calls) and document all contacts made.
  • Post bills to family accounts.
  • Reconcile Accounts Receivable balance in FACTS as same in Quick Books.
• Financial Aid Management
  • Assist families in applying for financial and tuition management with proper paperwork.
  • Manage financial aid notification letters and track family acceptance letters.
• Development
  • Track and enter charitable donations.
• Collections
  • Look at all delinquency reports weekly.
  • Make delinquent contacts weekly.
  • After two attempts of contact, inform principal.
• Front Office
  • Assist Office Manager with front office management.
  • Answering phones.
  • Responding to student needs.
• Visitor Management
  • Utilize Raptor Visitor Management to sign visitors in and out of the building.
• Monitor and restock office supplies.
• Other duties as assigned.
• Attend monthly Finance Committee meetings as needed.
• Fundraising—establish and follow procedures according to Diocesan policies for major fundraisers. Attend major fundraisers.
• Maintain records of contracts and warranties.
• Cover office when office manager is out of building.
• Establish and maintain customer (parents), vendor, and employee relations.
• Collect and record various payments as needed.

• At least 5 years of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required.

• Ana Barillas, Principal
• Santa Clara of Assisi Catholic Academy
• Email: (Use the "Apply for this Job" box below).