Trade Program Coordinator; Anticipatory

The mission is seeking to staff a Program Coordinator position within the Trade Program, as well as senior administrative support positions that may arise following this selection process. This selection process may also be used to establish a pool of qualified candidates for similar senior administrative positions (indeterminate, term, or temporary). These positions provide senior administrative, coordination, and operational support to mission programs and executive offices.

Duties may include, but are not limited to:

• Coordinating meetings, events, official visits, travel, and hospitality arrangements.
• Managing calendars, schedules, correspondence, records, databases, and filing systems.
• Preparing, reviewing, and formatting reports, briefing materials, diplomatic correspondence, and other documentation.
• Monitoring budgets and expenditures, processing financial transactions, and preparing related reports and claims.
• Conducting research, compiling information, and providing administrative advice and recommendations.
• Liaising with government officials, service providers, diplomatic missions, and other stakeholders.
• Supporting the delivery of trade, executive, and corporate services programs and activities.
• Coordinating the work of support staff and contributing to process improvements, special projects, and operational initiatives.

This selection process is open to applicants who are residing and legally authorized to work in the United States, meet all of the essential qualifications, and submit a complete application by the closing date. Successful candidates must reside in Dallas area at the time of appointment.

Please note that the Consulate General of Canada in Dallas does not sponsor work authorizations directly or indirectly, and does not reimburse any travel costs to and from interviews/exams or any relocation costs.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

This position requires:

• An associate, college diploma or professional degree from a legally recognized college in administration or an equivalent combination of education, training, and/or experience.
  * An equivalent combination of education, training, and/or experience refers to: 2 years of work experience

Note:

Candidates will be required to provide proof of their education.

The following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

In order to perform the duties relevant to this job, the following experience is required.

• Minimum 2 years cumulative experience in administrative support such as calendar management, completing forms and payment initiation, managing budgets, coordinating events, and drafting emails or responding to clients.

All competencies will be assessed. All competencies must be met prior to appointment.

• Proficiency in Microsoft Office 365 Suite including Word, Excel, Outlook, and PowerPoint, SharePoint, and collaborative tools.
• Knowledge of general office procedures and practices including budget management.
• Thinking Things Through
• Initiative and Action Oriented
• Working with Others and Horizontal Leadership

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