Executive Assistant

Executive Assistant

Job Goal:
To assist the Campus Principal in creating an efficient office

Performance Responsibilities:

• Demonstrates competence and aptitude for assigned responsibilities
• Above average proficiency in typing
• Performs assignments on own initiative
• Attends all staff meetings and takes minutes that will be typed and filed
• Attends and serves on the Campus Improvement Committee as the secretary
• Upon request, calls for reference checks on prospective new hires
• Submits all purchase orders for the Campus Principal according to district policies
• Distributes centralized copy materials when needed
• Maintains a calendar of student activities
• Good communication skills with all the staff on the campus, parents, and administrators
• Answers and screens the Campus Principal's phone
• Serves as office receptionist by welcoming visitors and arranging for their comfort
• Able to maintain confidentiality on all matters conducted in the Campus Principal's office
• Schedules appointments for the Campus Principal and up-dated reminders
• Demonstrates proficient computer/word processor skills
• Responsible to see that the office is run efficiently and in a business-like manner
• Maintains accurate financial records regarding the Campus Principal's fund-raising and/or Principal's Fund
• Counts all money turned into the principal's office, lists it on the proper form, and turns it into the appropriate campus person in charge of deposits
• Assists the Campus Principal in assuring a smooth, efficient operation in working with students and staff
• Shares in the responsibility for the educational mission of the school
• Serves personal secretary to the principal
• Notifies and invites special guests to graduation ceremony
• Assists in supervising and training student office workers
• Maintains a regular filing system and processes incoming correspondence
• Assists in the inventorying and ordering of office supplies
• Arranges for the hospitality of visitors on parent/teacher conference days
• Works with the principal in coordinating building requisitions sent to the business office
• Assists in monitoring of budget line items as requested by the Campus Principal
• Attends any professional growth seminars that are required by the Campus Principal
• Assists the Athletic Coordinator and Vice-Principals with any other duties upon request
• Performs such other duties as assigned by the Campus Principal

Mental Demands/Physical Demands/Environmental Factors:

• Standard office equipment including personal computer and peripherals
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours; occasional district wide and statewide travel
• Work with frequent interruptions; maintain emotional control under stress