Executive Assistant

Hours of Work :

M-F

Days Of Week :

730-400

Work Shift :

8X5 Day (United States of America)

Job Description :

Your Job:
We need high-performing, experienced, and passionate Executive Assistant I that is responsible for provides general office and secretarial support services to include basic filing, reception, telephone, and word processing Responsibilities.

Your

Job Requirements:

• High school diploma or equivalent
• 3 years’ experience in an office
• Intermediate to advanced level of proficiency in computer skills using Microsoft Office
• 60+ words per minute

Your

Job Responsibilities:

• Communicate clearly and openly
• Build relationships to promote a collaborative environment
• Be accountable for your performance
• Always look for ways to improve the patient experience
• Take initiative for your professional growth
• Assists with payroll system for assigned staff including input and review of all data, and processing of PTO requests.
• Creates and maintain spreadsheets including updating routine monthly data elements. Generate accurate reports for management including utilization of graphs or merge of documents when requested.
• Establishes and maintains filing system.
• Independently creates PowerPoint slides, charts and graphs for presentations based on handwritten or typed notes.
• Independently maintains and orders office supplies and forms within budget.
• Management of multiple, complex calendars as assigned. Maintains and schedules appointments including coordination of conference rooms, catering needs, other staff members, community members, physicians, etc. Prepare and disseminate pre-meeting packets and agendas as needed.
• Perform accurate and efficient data entry for selected databases.
• Prepares, picks-up, screens, sorts, and distributes mail. Reviews mail for items which can be handled independently or by others in the organization.
• Produces correspondence authored by others; proofreads documents. Routinely and independently authors and drafts correspondence as applicable. Signs routine correspondence on behalf of administrative staff. Types, assembles, and distributes memos, letters, forms, reports, and department related dictation.
• Receives, screens, and prioritizes incoming telephone calls and visitors; immediately handles and response to calls as appropriate. Accurately records messages as needed. Provides service recovery as required.
• Routinely authors, types, assembles, and distributes meeting minutes with little or no supervision. Maintains open issue log as requested.
• Other duties as assigned. Be engaged and eager to build a winning team