Senior Property Administrator

Overview

Our client in Dallas, Texas has an immediate need for a Senior Property Administrator on a direct hire basis.

• Professional and collaborative work environment
• Class A office property
• Long-term growth opportunities

• The Senior Property Administrator provides comprehensive administrative support to property management, engineering, and security teams while ensuring exceptional service to tenants, vendors, and visitors.
• Serve as a primary point of contact for tenants, vendors, contractors, and visitors
• Coordinate tenant service requests, work orders, and building access requests
• Schedule freight elevator reservations and after-hours access
• Assist with tenant move-ins, move-outs, and construction-related activities
• Maintain tenant contact databases and emergency contact information
• Support tenant communications and building notices
• Coordinate property tours and visitor experiences
• Provide administrative support to property management, engineering, and security departments
• Maintain professional reception, lobby, and conference room areas
• Answer and route incoming calls and inquiries
• Coordinate meetings, conference room scheduling, and hospitality arrangements
• Prepare reports, correspondence, meeting agendas, and meeting minutes
• Process expense reports and maintain administrative records
• Coordinate travel arrangements and employee events as needed
• Assist with access control administration, including badge management and access requests
• Coordinate contractor access and security clearances
• Maintain vendor records and compliance documentation
• Manage Certificates of Insurance (COIs) for vendors, contractors, and tenants
• Coordinate purchase orders and vendor communications
• Maintain vendor and contractor databases
• Assist with vendor onboarding and contract administration
• Order office and operational supplies and monitor inventory levels
• Coordinate maintenance and service requests for office equipment
• Dispatch requests to engineering, security, and other departments
• Maintain organized electronic and physical filing systems
• Ensure management office areas remain organized and professional
• Assist with special projects and provide backup administrative support as needed

• Bachelor's degree preferred but not required
• Commercial real estate, property management, facilities, or office administration experience preferred
• Experience supporting engineering, building operations, or security teams is a plus
• Experience working within a Class A office environment preferred
• Strong customer service and tenant relations experience
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Power Point
• Experience with property management software, work order systems, access control platforms, and database management preferred
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to prioritize multiple deadlines in a fast-paced environment
• Detail-oriented with strong follow-through and problem-solving skills
• Professional demeanor and ability to build relationships with tenants, vendors, and internal teams
• Ability to work independently while supporting a collaborative team environment

• 401(k)
• Paid Time Off
• Paid Parking
• Professional team environment

Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor visas.

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