Office Coordinator

WORK SCHEDULE

Normal business hours Monday – Friday, 8:00 AM – 5:00 PM, IN OFFICE ONLY, with occasional overtime as needed.

Achieve Firm organizational efficiency by maintaining in‑office administrative procedures and functionality, including incoming correspondence and communications for the Dallas Office.

• Coordinate management of the Dallas office space, contacting building management timely for office environmental issues, concerns and questions.
• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, maintaining complete accessibility in both availability and warmth of character:
  Check‑in clients, guests and others into the building/floor per Firm’s security policy.
• Ensure office efficiency by maintaining appearance and functionality of all common areas, including maintenance of office equipment for uninterrupted function.
• Manage incoming correspondence to the Firm, including timely distribution of incoming mail (USPS, UPS and FEDEX), as well as incoming fax, voice‑mail and e‑mail correspondence.
• Know and follow Load Case Aware procedures as required where incoming correspondence is case‑related.
• Know and follow specific complaint procedures as required for irritated visitors and/or callers and escape as needed.
• Maintain common office schedules, such as conference room schedules, kitchen clean‑outs, moves, adds and changes to workstations, providing answers, resources and solutions as requested.
• Provide administrative support as needed.